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Office Assistant/Receptionist

Administrative/Clerical Jobs

Job Summary

Full Time
Posted on
May 01, 2018
Olympia, Washington
Years of Experiences
1 - 3
Career Level
Entry Level
Education Level
High School or equivalent, Certification, Vocational, Associate Degree, Bachelor's Degree

About WASA

The Washington Association of School Administrators had its origin as the Department of Administration and Supervision in the Washington Education Association in the 1950s. At approximately the same time, fledgling associations of principals and superintendents were organized with leadership from the Office of Superintendent of Public Instruction. A major impetus to the growth of an association for administrators occurred when the WEA dropped non-teachers from membership. WASA, emerging from the early superintendents group, was chartered as a not-for-profit corporation in June 1972. In the early years, the Association was managed by the elected officers and was still primarily an organization of superintendents. One main conference was held each year and some volunteer efforts were made in the legislative arena. A major step was taken in 1974 with the employment of a part-time executive secretary. Murray Taylor served both WASA and the School Information and Research Service (SIRS) until 1977. During that period of time, programs and services were gradually expanded to include fall and summer conferences, with program components for non-superintendents. Membership in 1975 numbered 404, with an annual budget of $100,000. The WASA staff, consisting of a half-time Executive Secretary and a half-time secretary, was housed in the office of the Washington State School Directors’ Association in Olympia 1977 was a benchmark year for WASA. The budget totaled $188,492, with a membership of 658. This was also the year Doyle Winter was selected as the first full-time executive director and WASA moved into a small 600 square foot rented office of its own. That fall, Jan Hoffer, became the first full-time support staff member. During the next three years, a number of significant changes occurred. WASA was organized into job-alike groups with support for the eleven growing regional organizations. Conferences were held for special education, superintendents, negotiators, personnel, and on legal matters. Legislative influence was expanded and a second professional staff member was added along with two additional support staff. The 1979–80 year marked the planning phase of what was to become the very popular Project Leadership. In 1979, the WASA Board of Directors, in conjunction with SIRS, purchased a 3,000 square foot remodeled house as an office for WASA and SIRS staff. The budget for 1979–80 was approximately $325,000, supported by an active membership of 803. In the spring of 1980, the Board employed Howard Coble as its second full-time executive director. The decade of the 1980s continued the growth and expansion of WASA that began in the latter part of the 1970s. The following examples will help to illustrate the diversification and growth of WASA programs, services, and activities: Project Leadership held its first training conference in 1981 with almost 100 in attendance. This flagship professional development program became a national model for training programs. The Negotiators Conference was expanded, a major legislative reception was included and the Washington State School Directors’ Association (WSSDA) was invited to be a co-sponsor.  In 1981, the Association of Washington School Principals (AWSP) was invited to join WASA for the first annual Joint Summer Conference.·           In 1984, WASA expanded its governmental relations efforts with the employment of a part-time person to head that department.        By 1985, active membership had increased to 940 and the annual budget reached $735,000.         The School Information and Research Service (SIRS) and the Washington In-Service Education Fund affiliated as independent organizations operated under a management contract by WASA.      Conferences designed for small schools, aspiring administrators, and special interest seminars were added to meet changing needs of members·          Active membership in 1987 totaled 1,004, supported by a budget of $1,000,000.          WASA, in cooperation with AWSP, was successful in a grant proposal to obtain the federally funded Leadership in Educational Administrator Development (LEAD) program. This program began in 1987 and developed excellent professional growth opportunities for aspiring administrators.  In 1988, the WASA Board of Directors accepted a recommendation from a special housing task force and purchased a new 6,000 square foot office building. The WASA home was a modern facility which should serve members for many years, and with a value of $475,000 represents an excellent investment. Also in 1988, WASA was successful in negotiating a grant from the Washington State Energy Office. This innovative program, TEAM Energy, provided energy awareness and other cost-effective training for school districts. A new partnership with the Washington Association of School Personnel Administrators (WASPA) established the Employee Relations and Negotiations Network (ERNN) as an additional service for school administrators. 1989–90 set an all-time high of 1,128 active members and an operating budget of $1,300,000. The membership record 2017 tied the previous record sent in 1989-90, with an operating budget of $2,500,000.

Contact name
Shari Parsons

Job description




Position Title:  Office Assistant/Receptionist

Reports to:  Executive Assistant

POSITION OVERVIEW:  This position performs a wide range of office support activities to assist the Washington Association of School Administrators (WASA) staff in the completion of their work activities.  In addition, they will also serve as the first line of communication with clients and members, ensuring that all receive prompt and courteous assistance.


  • Supports Professional Learning and Administrative Operations Assistant Executive Directors. Maintains calendars; arranges for travel; types, formats, and edits correspondence and other materials; schedules and arranges meetings and conference calls; assists in preparation of Management Reviews; and updates and monitors the New Superintendent/Mentors spreadsheet.

  • Serves as Receptionist. Answers and directs phone calls, greets and assists visitors, opens and distributes mail, and maintains reception area and production room.

  • Assists with Professional Learning Events and Meeting Support. Assists in preparation for meetings and events to include making copies, collating event materials, assembling packets and binders, ordering supplies, and preparing name badges and name tents.

  • Provides General Clerical Support. Prepares outgoing mail, runs errands, maintains office equipment, orders office supplies, prepares copies, scans documents, sends faxes, and files electronic and hardcopy documents.

  • Posts Online Job Positions. Posts online job positions on Career Connection, monitors, and keeps positions current.

Other Duties

  • Assists with and at association functions and events as assigned.

  • Assists WASA consultants with copying and transportation.

  • Assists with Washington State Leadership Academy (WSLA) activities such as copying, packet preparation, ordering supplies, etc.

  • Updates EduPortal documents and scans bargaining contracts.

  • Assists with special projects.

  • Duties as assigned.


  • Two years of progressively responsible experience in office, clerical, and general administrative work.

  • Knowledge of and ability to provide excellent customer service.

  • Highly articulate with a clear and friendly voice.

  • Strong typing and computer skills including high proficiency in the use of Word, Excel, and Outlook.

  • Able to compose, format, edit, and proofread correspondence, reports, and forms.

  • Perform word processing tasks (merging, sorting, layout, spreadsheets and maintaining and updating electronic database files).

  • Able to multi-task, prioritize, and take the initiative to provide support.

  • Detail oriented, accurate, flexible, and reliable.

  • Approachable, positive attitude, and professional appearance.

  • Function as a strong member of a team.

  • Possess a valid Washington State driver’s license.


WORKING CONDITIONS: Safety is essential to job performance. Employees must exercise caution and comply with standard safety regulations and Association procedures.

Physical Demand

  • Indoor office environment.

  • Balancing, bending, crouching, kneeling, reaching, and standing.

  • Lifting, carrying and moving work-related supplies and equipment.

  • Frequent hand/wrist motion, i.e. keyboarding.

  • Frequent sitting.




NOTE: This job description is not intended to be all-inclusive. An employee may perform other related duties to meet the ongoing needs of the organization.




Applications are available on the website at   


To apply, send a completed application, resume, and cover letter to:


Shari Parsons


825 Fifth Avenue SE

Olympia, WA 98501

Fax: 360.352.6873