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Contracts and Grants Specialist (Environmental Specialist 3)

Biotech/R&D/Science Jobs
Washington State Department of Ecology

Job Summary

Full Time
Posted on
October 15, 2019
Washington State Department of Ecology
Lacey, WA
Years of Experiences
1 - 3
3 - 5
Career Level
Entry Level, Experienced (Non-Manager)
Education Level
Bachelor's Degree, Master's Degree, Doctorate
$45,288.00 - $59,436.00 Annually

About Washington State Department of Ecology

The Department of Ecology is Washington's environmental protection agency. Our mission is to protect, preserve and enhance Washington's land, air and water for current and future generations. We support environmental work throughout Washington. Nearly 70 percent of our budget is passed through to local communities to pay for projects that benefit the environment. We were founded in 1970 as the first agency in the nation dedicated to environmental protection.

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Keeping Washington Clean and Evergreen

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We have a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, Ecology is a good fit.
The Contracts and Grants Specialist (Environmental Specialist 3) position reports to the Air Quality Program's Budget Manager and supports the Program's goal to minimize, prevent, and reduce air pollution from toxic diesel emissions and encourage responsible use of residential woodstoves to reduce emissions of dangerous fine particulates in wood smoke. This position will be located in our Headquarters Building in Lacey, WA.

We are looking for detail oriented applicants with excellent written and verbal communication skills, the ability to build and maintain positive working relationships, and thrive in a supportive teamwork environment.

We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability.

To learn more about The Department of Ecology, please visit our website at and follow, like or visit us on LinkedInTwitterFacebookInstagram or our blog.

Local efforts... Diverse people... Statewide impacts


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Agency Mission:  Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land and water for the benefit of current and future generations. 
Program Mission: The Air Quality Program's mission is to protect, preserve, and enhance the air quality of Washington, to safeguard public health and the environment, and to support a high quality of life for current and future generations.

Some of the key work activities for the Contracts and Grants Specialist include:

  • Initiating and processing grant applications, agreements, and amendments,

  • Tracking, approving, and processing grant payments and progress reports,

  • Maintaining grant files and documentation including uploading & scanning documents,

  • Providing administrative support and interpretation of grant agreements and guidelines to applicants, recipients, Ecology project managers, and regional staff,

  • Assists both internal and external stakeholders in the navigation of Ecology's Administration of Grants and Loans (EAGL) system.

  • Helps mediate between project managers and recipients to expedite agreements and foster relationships,

  • Performs functions essential to mitigating audit risk and preserving program credibility,

  • Assists in facilitating transparent, equitable, efficient grant programs.  

  • Assists in developing grant language (scope of work & deliverables) that create clear expectations, minimizes risk to the agency and, maximizes the environmental impact of available funds.

  • Anticipates and responds to barriers for applicants, recipients, and vendors to insure prompt spending and low hassle experiences.  

Ecology estimates more than 1,000 premature deaths and hundreds of millions of dollars in societal costs are attributable to air pollution each year in Washington State. The Air Quality Program is on the frontline of protecting residents from these health concerns and mitigating the effects of climate change. Much of that work will be carried out by the $62 million the program will pass-through to local governments, clean air agencies, and not-for-profit partners during the current biennium.    
Join a team of committed professionals working together to protect and enhance Washington's air quality. This a great opportunity to help make "on the ground" projects happen. 

This recruitment will remain open until filled. The initial screening will be October 24, 2019. In order to be considered for the initial screening, please submit an application on or before October 23, 2019. The agency reserves the right to make an appointment any time after the initial screening date.


Please do NOT include your salary history. Wage/Salary depends on qualifications or rules of promotion, if applicable.

Please Note: This is a project position that is funded until May 31, 2028.


Required Qualifications:

A Bachelor's degree involving major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field AND two years of professional level experience in environmental analysis or control or environmental planning, which includes, but are not limited to: assignments in environmental permit development and review; environmental inspections or enforcement activities; scientific studies, surveys or scientific analysis; technical assistance for grants, contracts, and loans; or interpretation of policy and environmental technical assistance.
A Master's degree in one of the above fields AND one year of the required experience.
A Ph.D. in one of the above fields.
One year of experience as an Environmental Specialist 2 at Ecology.
Applicants will meet required qualifications if they possess a combination of six years of professional level experience and/or education as detailed above.

Desired Qualifications:

  • Skills with Microsoft SharePoint, Excel, and Word.

  • Grant/loan and/or other related financial management experience.

  • Successfully completed Department of Enterprise Services' Washington State Contract Management 401 training modules (or within 90 days of employment).

  • Knowledge and understanding of Ecology's Administrative Requirements for Ecology Grants and Loans (Yellow Book), Ecology Publication No. 91-18.

Special Requirements/Conditions of Employment:

Successfully completed Department of Enterprise Services' Washington State Contract Management 401 training modules (or within 90 days of employment).

Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan ForgivenessTuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth
Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See for more details.
*See the Benefits tab in this announcement for more information

Supplemental Information

Application Instructions:

In order to be considered, applicants MUST include the following documents as an attachment to their application:

  • A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.

  • A resume outlining your professional experience.

  • A copy of your college transcript(s). (This may be an unofficial online transcript. It does NOT need to be a sealed, certified copy. HTML or PDF formats, or a screen print into Word are acceptable. Please do not paste text from the internet into Word).


Please do NOT include your salary history. Wage/Salary depends on qualifications or rules of promotion, if applicable.


Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."

Other Information:

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you have specific questions about the position, please email Matthew Vandrush-Borgacz at: Please do not contact Matthew to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.  

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.