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SEA ERT Section Assistant (Administrative Assistant 3)

Administrative/Clerical Jobs
Washington State Department of Ecology

Job Summary

Full Time
Posted on
March 19, 2019
Company
Washington State Department of Ecology
Location
Lacey, WA
Years of Experiences
1 - 3
3 - 5
Career Level
Entry Level
Education Level
High School or equivalent
Salary
$34,692.00 - $45,096.00 Annually

About Washington State Department of Ecology

The Department of Ecology is Washington's environmental protection agency. Our mission is to protect, preserve and enhance Washington's land, air and water for current and future generations. We support environmental work throughout Washington. Nearly 70 percent of our budget is passed through to local communities to pay for projects that benefit the environment. We were founded in 1970 as the first agency in the nation dedicated to environmental protection.

Contact name
Phone
Email
careers@ecy.wa.gov
Website
https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology

Job description

Keeping Washington Clean and Evergreen


Please apply through the following link:
https://www.governmentjobs.com/careers/washington/jobs/2385770/sea-ert-section-assistant-administrative-assistant-3


Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We have a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, Ecology is a good fit.

The Shorelands & Environmental Assistance (SEA) program is looking to hire a SEA ERT Section Assistant (Administrative Assistant 3) position. This position will be located in our Headquarters Building in Lacey, WA.

The SEA ERT Section Assistant position provides high-level administrative assistance to the Environmental Review and Transportation Section (ERTS). Specifically supports the Section Staff by processing routine environmental documents and reviewing applications for completion of required sections. This includes State Environmental Policy Act (SEPA) determinations; Joint Aquatic Resource Permit Applications (JARPA); and the U.S. Army Corps of Engineers (Corps) request for comments and actions. This position provides direct secretarial and administrative support to the ERTS Section and Regions as needed. Coordinates with other agencies and departmental staff members on administrative practices and procedures. Serves as a liaison between supervisor and other staff relaying assignments and requesting status information.

We are looking for applicants who are professional, organized, are able to perform in a fast paced, ever changing environment; strong time management and calendaring skills. Someone who possesses excellent written and verbal communication skills and is a team player.

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you've seen some of our recent stories on TwitterFacebookInstagram or our blog.

To learn more about our agency, please visit our website at www.ecology.wa.gov.  


 
Local efforts... Diverse people... Statewide impacts


Duties



The mission of the Shorelands & Environmental Assistance (SEA) Program is supporting community conservation efforts for our shorelands, wetlands, and floodplains.
 
Some of the key work activities of the SEA ERT Section Assistant position are:

Assists professional level employees in Sections by performing higher-level administrative review and processing of environmental documents.          

  • Processes requests for Section 401 Water Quality Certification (WQC) that are submitted to the agency.  Coordinates the review of the Corps request for "Agency Comments" and Nationwide Permits. Makes editing recommendations to senior staff based on Ecology's decision making matrix. Participates in the review of final WQC documents for their formatting, technical accuracy, and completeness, and makes recommendations to higher level staff for required changes. Creates routine letters for higher level staff review and signature.

  • Assists the Section 401 Team with review and Aquatic database entry of JARPA, Corps actions, Coastal Zone Management (CZM) Federal Consistency documents and Ecology's decisions. Generates data from Aquatic and the SEPA database to provide information necessary for performance reporting.  Enters the information into the Aquatics database requires knowledge of the database as well as the technical terminology used in the SEA program.
     


Provides routine professional level review and processing of printed and electronic environmental documents.

  • Under the general supervision of the 401 Unit Supervisor and Section Manager, provides administrative review of documents issued under the State and National Environmental Policy Acts that are sent to Ecology from federal, state and local agencies; these documents include determinations of non-significance (DNS) and environmental impact statements (EIS).

  • Responsibilities include reviewing the documents for completeness and accuracy, and if necessary, calling the lead agency to obtain missing information and to explain pertinent requirements; analyzing the documents to determine if they are complete and entering relevant information into the SEPA database, which is used by the public and various state agencies.
     


Provides secretarial and administrative support to the ERTS Section manager and staff in the SEA program. 

  • Follows agency standards to compose and/or format, finalize and certify correspondence, using various software programs.  Proofreads material making corrections for sentence structure, spelling, grammar and punctuation.  Correspondence includes Water Quality Certifications and CZM Federal Consistency determinations, letters, technical reports and memos to internal and external parties as well as confidential personnel paperwork – always having to meet the imposed deadlines on these projects. 

  • Records and transcribes meeting minutes when necessary.  Reads and routes incoming mail.  Schedules/arranges meetings within section or multi-programmatic and external parties.  Schedules meetings using online conference room scheduler, or by setting up conference calling if necessary. Maintains administrative files for Section and participates in assisting with shared admin duties.

  • Provides backup support to the Water Quality and SEA program reception team. Assists with SharePoint website maintenance. Acts as SEA-HQ Safety Committee Liaison for committee meetings.


 
 
Please Note: This is a Non-permanent position.


Qualifications


 
Required Qualifications:

High school graduation or GED

AND

Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

OR

Formal education will substitute year-for-year for experience.
 
Desired Qualifications:



  • Experience working with administrative procedures within a state or other governmental agency.

  • Experience working with technical staff and issues related to the environment, natural resources, science, law, or policy. Experience in using Microsoft Office software, including Word, Excel, Outlook, SharePoint, Access, and PowerPoint.

  • Knowledge of: office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices.

  • Ability to: work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech.


 
 
Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s)Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan ForgivenessTuition Waiver,  Long Term Disability & Life InsuranceDeferred Compensation ProgramsDependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA)Employee Assistance ProgramCommute Trip Reduction Incentives (Download PDF reader)Combined Fund DriveSmartHealth

Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.

*See the Benefits tab in this announcement for more information


Supplemental Information


Application Instructions:
 

In order to be considered, applicants MUST attach the following documents as an attachment to their application:


  • A cover letter describing how your experience, skills and abilities meet the required/desired qualifications of this position.

  • A resume outlining your professional clerical experience.



Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.
 

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."



Other Information:
 

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
 
If you have specific questions about the position, please email Lauren Driscoll at: lauren.driscoll@ecy.wa.gov.  Please do not contact Lauren to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.  

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.