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Project Support for Integrated Revenue Management System (IRMS) (Fiscal Analyst 4)

Accounting/Finance/Insurance Jobs
Washington State Department of Ecology

Job Summary

Full Time
Posted on
December 21, 2017
Company
Washington State Department of Ecology
Location
Lacey, WA
Years of Experiences
3 - 5
Career Level
Experienced (Non-Manager)
Education Level
Bachelor's Degree, Master's Degree
Salary
$45,540.00 - $59,724.00 Annually

About Washington State Department of Ecology

The Department of Ecology is Washington's environmental protection agency. Our mission is to protect, preserve and enhance Washington's land, air and water for current and future generations. We support environmental work throughout Washington. Nearly 70 percent of our budget is passed through to local communities to pay for projects that benefit the environment. We were founded in 1970 as the first agency in the nation dedicated to environmental protection.

Contact name
Phone
Email
careers@ecy.wa.gov
Website
https://www.governmentjobs.com/careers/washington/jobs/1933671/project-support-for-integrated-revenue-management-system-irms-fiscal-analyst-4

Job description

Description


Protecting Washington State's environment for current and future generations is what we do every day at Ecology.  We are a culture that is invested in making a difference.  If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit.



Ecology's Fiscal team members are highly sought after for their marketable skills due to having one of the State of Washington's most complex financial systems. Employee skills are utilized through knowledge of applicable state and federal laws, policies, and rules to maintain the integrity of financial data and provide direct services to staff. Ecology managers, the Governor, State Auditor, Office of Financial Management, and the Legislature can confidently use Ecology's financial information to make crucial decisions affecting the environment.


Couple valuable learning gained with being able to work with this team that works well across units, you have a great formula for individual success!


As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you've seen some of our recent stories on Twitter, Facebook, Instagram or our blog.


To learn more about our agency, please visit our website at www.ecy.wa.gov.

 

Duties

 

The Financial Services Program manages the agency's financial resources and supports agency planning so that environmental goals and strategic priorities are met.

The program's Revenue Receivables Unit in Lacey, WA is looking to fill a Fiscal analyst 4, Project Support for Integrated Revenue Management System (IRMS) position.

The Revenue Receivables Unit supports the Fiscal Office Mission of delivering useful and timely financial information to all levels of agency management by:During the Integrated Revenue Management System Project for Ecology, provides oversight, analysis, and monitoring of the Accounts Receivable Unit daily activities.  Accounts Receivable, cashiering, and invoicing and fee collection functions assigned to this project position include:
 
Serve as Principal Assistant to the Revenue and Receivables Unit Manager with expertise in the functional areas associated with Ecology loan programs, receivable agreements, and cost reimbursement contracts. Independently performs the following key work activities:

 Receiving payments/Recording agency receivables –

  • Review to assure accuracy of receivable and cashiering transactions, identify potential problem areas, and develop and implement corrective actions to reduce/prevent future problems.

  • Establish and monitor process to ensure accounting errors are corrected.

  • Assure compliance with the Office of the State Treasure, OFM SAAM (Chapter 85) and Ecology policies and procedures for processing of deposits.  

  • Assure the financial integrity of all receivable transactions for Ecology interagency contracts and for the agency's multi-million dollar loan programs.

    • Review and analyze AFRS data through project reports, Enterprise Reports, and Web Intelligence Reports to assure accuracy of financial reporting for Washington Conservation Corp contracts.  Ensures that all costs are eligible, have been accurately recorded as receivables to the agency, monitors agreement budgets, and funds are received.

    • Assist staff in the areas of recording of cash receipts, invoicing, reconciliation, and review during peak workload periods and employee absences.  

    • Review accounting documents (journal vouchers, A-8 cash receipts, refunds, and invoices) for accuracy in documentation and entry into AFRS.




Financial Reports –

  • Coordinates development and distribution of various accounting reports to agency management, agency staff and the EPA.

  • Perform fiscal assessment and analysis of general ledgers used by Ecology Revenue and Receivables Unit as required by OFM SAAM.


Other –

  • Train and develop staff to use proper procedures and accounting methods to complete their tasks.

  • Receive and respond to inquiries from agency staff regarding fiscal data and reports. Research and respond to inquiries promptly.



This recruitment will remain open until filled. The next screening will be January 4, 2018.  In order to be considered for the initial screening, please submit an application on or before January 3, 2018. The agency reserves the right to make an appointment any time after the initial screening date.

Please Note: This is a project position that is funded until June 30, 2020.


Qualifications


Required Qualifications



  • A bachelor's degree from an accredited college or university in business, accounting, public administration, or closely related discipline, with a minimum of 18 quarter or 12 semester hours in accounting, auditing, or budgeting. Professional experience may substitute for education but not for the accounting credit hours.

  • Four (4) or more years of relevant professional-level experience in state accounting.

  • Demonstrated knowledge of State of Washington enterprise systems for accounting and reporting (AFRS, Enterprise Reporting-standard and Web Intelligence).

  • Intermediate proficiency using Microsoft Office products including Word, Excel and Outlook; is able to create, edit, modify, save, and delete documents and spreadsheets; includes locating and accurately modifying existing files and templates for reuse.

  • Demonstrated ability to plan, prioritize, and organize workloads to meet deadlines.

  • Reliability to be on the job and be a productive team member in a busy unit with deadlines and seasonal workload issues.


 Desired Qualifications:



  • A Master's degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.

  • 30 quarter or 20 semester hours of college-level accounting.

  • Advanced proficiency with agency standard software applications and systems.

  • Understanding of and experience using Lean or other continuous improvement methodologies to achieve efficiencies and respond to customer needs.

  • Demonstrated ability to communicate effectively, work collaboratively with, and present complex financial material to all levels of management and staff.

  • Two (2) years of experience as a lead worker or supervisor.


Special Requirements / Conditions of Employment:


Employee must read, sign, and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A) and Internal Control Responsibility (Part B).
 


Supplemental Information

Application Instructions:
 


In order to be considered, applicants MUST link the following documents as attachments to their application: 


  • A copy of your college transcript(s) showing your college-level accounting credits. (This may be an unofficial online transcript. It does NOT need to be a sealed, certified copy. HTML or PDF formats, or a screen print into Word are acceptable. Please do not paste text from the internet into Word).

  • A list of three work-related references (i.e., supervisor, peer, customer) with current phone numbers.


Please complete the applicant profile when applying for this position.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."

Other Information:

If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email Carla Clarey at: Ccla461@ecy.wa.gov. Please do not contact Carla to inquire about the status of your application.