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Forms and Records Analyst (Forms and Records Analyst 1)

Administrative/Clerical Jobs
Washington State Department of Ecology

Job Summary

Full Time
Posted on
February 21, 2018
Washington State Department of Ecology
Lacey, Washington
Years of Experiences
1 - 3
Career Level
Entry Level
Education Level
High School or equivalent, Associate Degree
$31,140.00 - $40,236.00 Annually

About Washington State Department of Ecology

The Department of Ecology is Washington's environmental protection agency. Our mission is to protect, preserve and enhance Washington's land, air and water for current and future generations. We support environmental work throughout Washington. Nearly 70 percent of our budget is passed through to local communities to pay for projects that benefit the environment. We were founded in 1970 as the first agency in the nation dedicated to environmental protection.

Contact name

Job description

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit.

The Hazardous Waste and Toxics Reduction (HWTR) Program within the Department of Ecology is looking to fill our Forms and Records Analyst position in Lacey, WA.

The Forms and Records Analyst position acts as the HWTR program's Public Disclosure Coordinator and Records and Information Management Coordinator. HWTR sees Records Management as an art.  It is a constantly evolving field that requires a high degree of organization and expertise.

We are looking for applicants who possess outstanding organizational abilities, excellent people skills, the ability to communicate with a diverse audience, and experience in Records Management.

The successful candidate for this position will provide assistance and guidance to HWTR management and staff regarding Records Management and Public Disclosure.  This will be accomplished by fully understanding Ecology Records Management and Public Disclosure policies and procedures, utilizing problem solving techniques, and communicating with a variety of people, both within the agency and with the public.

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you've seen some of our recent stories on TwitterFacebookInstagram or our blog.

To learn more about our agency, please visit our website at

The Hazardous Waste and Toxics Reduction (HWTR) Program is made up of people dedicated to fostering sustainability, preventing pollution, and promoting safe waste management. We do many different things in a coordinated approach to protect the people and environment of Washington from pollution from hazardous products and waste.

Some of the key work activities for the Forms and Records Analyst position are:

  • Responding to Records Management and Public Disclosure related questions.

  • Processing Public Disclosure requests, per agency procedure.

  • Juggling multiple priorities and deadlines.

  • Acting as back-up to other administrative duties.

PLEASE NOTE: The work schedule of this position is non-negotiable due to its administrative back-up duties.  Work hours are 8am – 5pm, Monday through Friday.  Lunch break is scheduled at 1pm – 2pm.




Required Qualifications:

An Associate's degree in business administration, accounting, industrial engineering, or a related field.


High school graduation or equivalent and two years of experience in forms and/or records management.
Desired Qualifications:

  • Two years' experience in progressively responsible work involving public contact.

  • Experience in providing clerical and technical support to higher level records management staff.

  • Understanding of the concepts of forms design.

  • Experience in forms procurement and distribution procedures.

  • Experience in records retention procedures.

  • Experience in fiscal operations such as bookkeeping or accounting.

  • Experience with owner level duties in SharePoint.

Special Requirements:

Ability to obtain and maintain a valid driver's license.


Supplemental Information


Application Instructions:

In order to be considered, applicants MUST include the following documents as an attachment to their application:

  • A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.

  • A resume outlining your professional experience.

Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."

Other Information:

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email Cheryl Blackburn at: Please do not contact Cheryl to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. All employees covered by the collective bargaining agreement (CBA) with the WFSE will, as a condition of employment, either become members of the WFSE and pay membership dues or, as non-members, pay a representation fee as described in the CBA, no later than the 30th day following the effective date of this CBA or the beginning of their employment.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.