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Assistant to WQ Deputy Program Manager (Administrative Assistant 3)

Administrative/Clerical Jobs
Washington State Department of Ecology

Job Summary

Posted on
January 30, 2020
Washington State Department of Ecology
Lacey, WA
Years of Experiences
1 - 3
Career Level
Experienced (Non-Manager)
Education Level
High School or equivalent
$36,624.00 - $47,568.00 Annually

About Washington State Department of Ecology

The Department of Ecology is Washington's environmental protection agency. Our mission is to protect, preserve and enhance Washington's land, air and water for current and future generations. We support environmental work throughout Washington. Nearly 70 percent of our budget is passed through to local communities to pay for projects that benefit the environment. We were founded in 1970 as the first agency in the nation dedicated to environmental protection.

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Keeping Washington Clean and Evergreen

Do you want to build your career as an administrative professional? Are you interested in gaining experience with the State of Washington?
The Department of Ecology in Lacey, WA is looking to fill a temporary Administrative Assistant 3 position.

In this non-permanent position, you will provide high level confidential administrative support to the Deputy Program Manager for the Water Quality Program

You will support a diverse customer base, working quickly to gain an understanding of our program and agency policies and procedures in order to offer guidance to our team.  

We are looking for applicants who take pride in helping others. We're the agency's largest program - you'll need strong communication and problem solving skills, and the ability to work in a fast paced environment.
To learn more about The Department of Ecology, please visit our website at and check us out on LinkedInTwitterFacebookInstagram or our blog.

Local efforts... Diverse people... Statewide impacts


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Agency Mission: The mission of the Department of Ecology is to protect, preserve and enhance Washington's environment, for current and future generations. 

Program Mission: The mission of the Water Quality Program is to protect and restore Washington's waters to sustain healthy watersheds and communities. Our work ensures that state waters support beneficial uses including recreational and business activities, supplies for clean drinking water, and the protection of fish, shellfish, wildlife, and public health.

What will you be doing?
You will play an important role in helping the core administrative functions of the program run effectively and efficiently. You will support several projects and improve processes to ensure the organization functions effectively.  This includes:

  • Routing and tracking all program Human Resources paperwork.

  • Supporting the Program Management Team's weekly meetings, which requires regular communication with PMT members, and following up on action items.

  • Providing back up to the Program Manager's Assistant.

  • Providing back up to the Watershed Management Section Assistant.

  • Serving as the liaison between our regional offices and headquarters.

  • Updating organizational charts on a monthly basis.

  • Supporting our legislative leads during session and managing the reporting of all program legislative meetings, including entering data into an agency tracker.

  • Working with stakeholders to set up meetings and coordinate correspondence.

  • Providing support to the Budget Manager and fee unit.

Additionally, you will support the Water Quality Deputy Program Manager in their day-to-day activities by maintaining their calendar, scheduling meetings, and keeping them informed of significant program issues. You'll create briefing materials for the Program Manager, and help ensure that program deadlines are met.

In order to do this, you will need to be:

  • Customer focused – anticipate team needs and remain flexible when things change. Communicate clearly and have excellent follow-up.

  • Organized – you'll need to juggle many competing tasks and self-manage your workload.

  • Dedicated to our team's success – as a major part of our admin team, you'll need to be resourceful, exercise good judgment, and be confident stepping in and up when needed.

Why join the team?

  • Have the opportunity to put your current skill set to use while exercising the ability to grow professionally by working with and learning from an experienced and diverse team.

  • Impact the environmental health of our state through dedicated support of our leadership team.

  • Play a key role in a dynamic team that works hard behind the scenes to keep things running smoothly.

This is a non-permanent position expected to end on September 30, 2020

This recruitment will remain open until filled. The initial screening will be February 10, 2020.  In order to be considered for the initial screening, please submit an application on or before February 9, 2020. The agency reserves the right to make an appointment any time after the initial screening date.

Please to do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.



Required Qualifications:

High school graduation or GED.


Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
Formal education will substitute year-for-year for experience.

Desired Qualifications:

  • Experience in customer service

  • Experience supporting a large team with diverse roles

  • Experience planning and facilitating large meetings and/or events

  • Proficient in Microsoft suite, Outlooks and SharePoint

  • Experience successfully navigating new software and applications

  • General knowledge of creating, editing, proofing reading and formatting documents to convey  complex information to internal and external audiences

Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s)Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan ForgivenessTuition Waiver,  Long Term Disability & Life InsuranceDeferred Compensation ProgramsDependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA)Employee Assistance ProgramCommute Trip Reduction Incentives (Download PDF reader)Combined Fund DriveSmartHealth

Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See for more details.
*See the Benefits tab in this announcement for more information


Supplemental Information

Application Instructions

In order to be considered, applicants MUST attach the following documents as an attachment to their application:

  • A cover letter describing how your experience, skills and abilities meet the required/desired qualifications of this position.

  • A resume outlining your professional clerical and customer service experience.


Please to do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.

Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume", may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."

Other Information

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email David Giglio at:  Please do not contact David inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.