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Assistant Program Records Manager (Forms and Records Analyst 1)

Administrative/Clerical Jobs
Washington State Department of Ecology

Job Summary

Full Time
Posted on
August 21, 2019
Company
Washington State Department of Ecology
Location
Lacey, WA
Years of Experiences
< 1
1 - 3
Career Level
Entry Level
Education Level
High School or equivalent, Associate Degree
Salary
$33,372.00 - $43,116.00 Annually

About Washington State Department of Ecology

The Department of Ecology is Washington's environmental protection agency. Our mission is to protect, preserve and enhance Washington's land, air and water for current and future generations. We support environmental work throughout Washington. Nearly 70 percent of our budget is passed through to local communities to pay for projects that benefit the environment. We were founded in 1970 as the first agency in the nation dedicated to environmental protection.

Contact name
Phone
Email
careers@ecy.wa.gov
Website
https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology

Job description


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Keeping Washington Clean and Evergreen
 



The Department of Ecology is looking for an Assistant Program Records Manager in our Water Quality Program in Lacey, WA.

This position supports the lead Forms and Records Analyst in records & information management work and in answering public disclosure requests according to the Public Records Act. The position assists with program filing, managing program records to ensure compliance with State records management statutes, and designing and revising manual and electronic forms. 

We are looking for people with excellent organizational skills, attention to detail, and the ability to work effectively as part of a team. Good communication skills and the ability to shift between multiple projects easily is also important.

As an agency, we invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. 

To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedInTwitterFacebookInstagram or our blog.


 
Local efforts... Diverse people... Statewide impacts


 


Duties


 

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Agency Mission:  Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land and water for the benefit of current and future generations. 

Program Mission: The Water Quality Program mission is to protect and restore Washington's waters to sustain healthy watersheds and communities. Our work ensures that state waters support beneficial uses including recreational and business activities, supplies for clean drinking water, and the protection of fish, shellfish, wildlife, and public health.

This position supports the above missions by:



  • Ensuring records and information are managed and accessible so that staff and managers have the information they need to make educated, thorough decisions in a timely manner.

  • Ensuring records are organized and copies are reduced to provide systematic control of records for their whole lifecycle so that Ecology can reduce the resources needed to manage information and better utilize environmental staff for environmental work.

  • Ensuring records are preserved, accurate, authentic, and will serve as evidence in a court of law so Ecology can withstand a challenge and enforce our actions.

  • Ensuring records are provided to the public upon request, so that Ecology is open and accountable to the public we serve.



To accomplish this, this position:

  • Serves as primary support for records for the Financial Management Section in the Water Quality Program, preparing paper records for the state record center, and retrieving and providing records for public disclosure requests.

  • Assists the Lead Forms and Records Analyst for the program in developing, implementing, and maintaining files, and assists staff in developing, organizing, and maintaining files using proper records management procedures.

  • Assists in the development and delivery of records management training for program staff.

  • Assists in processing public records requests, including helping the requestor define the scope of the request, coordinating with other staff in order to respond to the request, and identifying and redacting exempt information.



Why join the team?

  • This is a great opportunity to build skills around records management and data organization, communication and training.

  • This position is part of a dedicated team of active problem solvers who have a "can-do" attitude. 




This recruitment will remain open until filled. The initial screening will be August 27, 2019. In order to be considered for the initial screening, please submit an application on or before August 26, 2019. The agency reserves the right to make an appointment any time after the initial screening date. The anticipated interview dates are September 4 and 5, 2019.
 
Please do NOT include your salary history.

 


 

Qualifications



Required Qualifications:

An Associate degree in business administration, accounting, industrial engineering, or a field that is related to these work assignments

OR

High school graduation or equivalent AND two years of experience in records and information management or public disclosure. 
 

Additional qualifying experience in records and information management or public disclosure will substitute, year for year, for education



Desired Qualifications:
 



  • Demonstrated ability for attention to detail and strong organizational skills.

  • Strong working knowledge of Microsoft Office and other electronic and paper-based records storage systems





Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s)Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan ForgivenessTuition Waiver,  Long Term Disability & Life InsuranceDeferred Compensation ProgramsDependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA)Employee Assistance ProgramCommute Trip Reduction Incentives (Download PDF reader)Combined Fund DriveSmartHealth
 

Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
                                                                             
*See the Benefits tab in this announcement for more information
 
Supplemental Information


Application Instructions


In order to be considered:


  • Attach the following documents to your application:

    • A cover letter describing how your experience, skills and abilities meet the required/desired qualifications of this position.

    • A resume outlining your experience.



  • Complete the applicant profile. Or you may paste the text of your resume within the profile's resume text field.

  • Read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume", may disqualify you from further consideration.


 
Please do NOT include your salary history.

 

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."


Other Information
 

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email David Giglio at: david.giglio@ecy.wa.gov.  Please do not contact David to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.