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Agency Records Officer (Management Analyst 5)

Project/Program Management Jobs
Washington State Department of Ecology

Job Summary

Full Time
Posted on
November 30, 2017
Washington State Department of Ecology
WA, Lacey
Years of Experiences
3 - 5
Career Level
Manager (Manager/Supervisor of Staff)
Education Level
Bachelor's Degree, Master's Degree, Doctorate
$56,844 - $74,604

About Washington State Department of Ecology

The Department of Ecology is Washington's environmental protection agency. Our mission is to protect, preserve and enhance Washington's land, air and water for current and future generations. We support environmental work throughout Washington. Nearly 70 percent of our budget is passed through to local communities to pay for projects that benefit the environment. We were founded in 1970 as the first agency in the nation dedicated to environmental protection.

Contact name

Job description

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit.

The Administrative Services Division (ASD) within the Department of Ecology is looking to fill an Agency Records Officer (Management Analyst 5) position. This position is located in our Headquarters office in Lacey, WA.

The Agency Records Officer manages the Records and Library Unit, this position indirectly manages records and information management staff across the agency and in all four regional offices, works with executive managers to continually research, analyze, and improve processes, systems, and policies related to records and information management, sets goals and objectives, and establishes and oversees training needs for Ecology staff in all aspects of records and information management and is responsible for leading the agency in developing standards and protocols for implementing an enterprise content management system.
We are looking for applicants who are critical thinkers, are able to use independent judgment, are exceptionally organized and detail oriented, possess excellent interpersonal skills and are able to read, understand and apply complex information, are adaptable and flexible, open to considering different perspectives and are able to find new and creative ways to accomplish our work.

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you've seen some of our recent stories on TwitterFacebookInstagram or our blog.

To learn more about our agency, please visit our website at


Some of the key work activities of the Agency Records Officer are:

  • Provides expert advice and consultation to agency executive managers regarding records operations agency wide, including regional office staff and operations. This includes continuous research, analysis, and development of processes, systems, and policies to improve these activities and operations, and involves working with diverse groups with competing interests to implement change in the organization.

  • Serves as business team lead for scoping and implementing enterprise content management system. This includes working with and speaking on behalf of the agency to outside organizations and Ecology managers regarding the development and implementation of this agency wide system.

  • As required by state law, serves as the Agency Records Officer, works directly with the State Records Committee, Division of Archives, and Attorney General's Office to provide analysis, coordination, quality control and oversight for agency wide activities involving the records inventory, retention, and records disposition. Manages the implementation of the agency's inventory system for all public records (paper and electronic records).

  • Facilitates interaction between management and records staff to determine Ecology's record retention periods, and directly negotiates those decisions with the Secretary of State's office.

  • Manages the Central Records Indexing and Inventory system database designed for the Central Records Office.

  • Directs agency's records training and materials development according to all legal requirements and state standards.

  • Manages the agency library functions, including all publications and electronic inventory, acquiring materials, and circulating documents statewide.

  • Manages a centralized forms management system as required by RCW 43.19.510.

  • Manages agency essential records protection program.

  • Manages and directs the activities of the forms and records analysts who review and maintain a tracking and updating system on 40,000 applications, permits, and certificated water rights and approximately 200,000 water right claims for the state of Washington.

This recruitment will remain open until filled. The initial screening will be December 14, 2017.  In order to be considered for the initial screening, please submit an application on or before December 13, 2017. The agency reserves the right to make an appointment any time after the initial screening date.


Required Qualifications:
A bachelor's degree with a major study in archives and records management, public or business administration, law, or related field, and four years of experience analyzing, interpreting, and implementing laws, rules, and procedures related to records and information management. Incumbent must have at least three (3) years of supervisory experience.

Additional qualifying experience may be substituted, year for year, for required education. 

Additional qualifying education, such as a master's degree may be substituted, year for year, for required experience.
Desired Qualifications:

Certification as Records Manager, Information Professional, or similar credential through ICRM or other recognized governing body is desired.

Supplemental Information

Application Instructions

Please include the following documents as an attachment to your application:

  • A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.

  • A resume outlining your professional experience.

Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.

If you are reading this announcement in print format, please visit to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."