Admission Counselor, Career Technical Education Part-Time
Clackamas Community College
This position will remain open until filled. For full consideration, please ensure your application materials are received by 5:00pm on August 5, 2018.
PURPOSE OF POSITION:
Recruit potential students to Clackamas Community College's Career Technical Education (CTE) programs. Educate prospective students, parents, and other key stakeholders ondegree and career options, college policies, and enrollment processes (admissions, financial aid, placement testing, advising and registration) with the objective of increasing enrollment in CTE programs, supporting retention and meeting recruitment goals. Coordinate CTE focused on-campus college and employer visitations, and provide Admissions Welcome Center services for incoming CTE students. Represent the college off-campus in local high school and employer recruitment events focused on CTE opportunities, and support training development for local business and educational partnerships.
ESSENTIAL JOB FUNCTIONS:
Administer all aspects of the college recruitment and admissions process with prospective, diverse CTE students; initiates contact with students, parents, and counselors about Clackamas Community College's CTE programs; encourages prospective students to apply and attend; explains admissions, placement, financial aid, and orientation process to prospective students..
Education and advise staff, businesses, government, faculty advisors, and community partners regarding enrollment processes, the college's CTE offerings, program requirements, career information, and community resources. Recommend program policies and coursework to meet student and community needs.
Develop and deliver public presentations for the college, industry, and community; represent the college at career focused events; develop, coordinate, and facilitate events of various sizes, campus tours, and visits to and from high schools, employers, and other educational and community partners; all focused on informing prospective students and the community about the college's CTE programs and enrollment processes.
Conduct assessments to determine training, educational, career, and personal needs, including reviewing placement exams, reviewing employer assessments, work history, and college transcripts, and referring students to appropriate resources.
Input confidential data, and maintain and update department website pages. Install, maintain, and troubleshoot software. Create and manage correspondence, reports, forms, tables, presentations, and student records. Maintain and develop a broad base of knowledge relevant to enrollment services, the college's CTE programs, career development, policies, services, and personnel.
Utilize prospective student data to provide follow-up and tracking to support enrollment in CTE programs.
Develop and implement marketing strategies and materials to advertise the college's CTE programs.
Coordinate work schedules for various CTE-focused recruitment functions (on and off-campus, evening and weekend). Delegate work assignments to Peer Assistant, work-study and leadership students.
Maintain safeguards around confidential and/or sensitive files and documents.
Build and maintain cooperative working relationships and collaborate extensively with College staff, other organizations, and the community. Act as liaison with the Educational Partnerships Department, CTE program faculty and staff, Clackamas ESD partners. Serve on the College Connections Cadre, as well as on college committees that determine college policy and hire employees.
Follow all safety rules and procedures for work areas.
AUXILIARY JOB FUNCTIONS:
May provide assistance to other department personnel as workload and staffing levels dictate. Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility. Maintain work areas in a clean and orderly manner.
The education and/or work experience sections of your online application form must demonstrate that you meet all of the following Minimum Qualifications. The information on the cover letter/resume will not substitute for the completed application.
MINIMUM/MANDATORY EDUCATION AND EXPERIENCE REQUIREMENTS:
Thorough knowledge of college Career Technical Education (CTE) programs, career development principles and practices, enrollment and recruitment processes, and relationships between various levels of education and business. Knowledge of education partners and services available and college policies and procedures. Knowledge of word processing, spreadsheet, database, presentation, internet, and e-mail applications. Interpersonal skills with the ability to communicate, verbally and in writing, with proper grammar in the English language. Ability to communicate with non-English speakers. Equivalent to Bachelor's Degree in psychology, sociology, business or public administration, or related field AND two years' relevant experience, OR any satisfactory combination of education, training, and experience which demonstrates the required knowledge, skills, and abilities to perform the above duties.
Valid drivers' license accepted in the State of Oregon.
Knowledge of FERPA requirements. Master's Degree. Knowledge of Veteran's education benefits (desirable for positions working with veteran population) and all requirements of a college certifying official.
Other Job Elements
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
PHYSICAL DEMANDS OF POSITION:
While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including the ability to move materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 50 pounds. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, calculator, standard office equipment, and automobiles.
Regular travel is required between campus locations, other educational institutions, agencies, and businesses, up to several times per week.
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Most of work period occurs under usual office working conditions where the noise level is typical of most office environments. Telephones, personal interruptions, and background noise are common. Some nights and weekends required.
Supervision of others is not a typical function assigned to this position. May provide training and orientation to newly assigned personnel, and may assign work to student workers.
Work under the direction of the appropriate Director or Department Chair, who provides general guidelines regarding department and college policy. Established college policies and procedures, State and Federal rules/regulations, and departmental protocols, guidelines, and standard operating procedures dictate actions.
Clackamas Community College is a diverse community that provides equal opportunity in employment, activities, and its programs.It is the policy of the Clackamas Community College and its Board that there will be no discrimination or harassment in any educations programs, activities or employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information or any other status protected under applicable federal, state or local laws.
The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under anti-discrimination laws.
Persons having questions about equal opportunity and nondiscrimination should contact the dean of Human Resources for Clackamas Community College in Barlow Hall at the Oregon City campus, 503-594-3300. Please note the following areas of responsibility, should you need relevant resources or information: Section 504 Coordinator, Disability Coordinator, Oregon City campus, 503-594-3181; Title II Coordinator, Associate Dean, Oregon City campus, 503-594-3392; Title IX Coordinator, Dean, Human Resources, Oregon City campus, 503-594-3300.
ADDITIONAL POSTING INSTRUCTIONS:
To apply for this position, you must submit:
• Completed online application
• Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position
• Current Resume
• Unofficial Transcripts
• Completed responses to the Supplemental Questions
Upon hire, candidate will be required to provide official transcripts for degrees earned, if applicable.
CCC only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.
For assistance with this, please email firstname.lastname@example.org. For technical assistance with your application, please call (855) 524-5627.
Please note: This is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.
Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.
Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement.
Clackamas Community College participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant.
The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Clackamas.
REASONABLE ACCOMMODATION STATEMENT:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Clackamas Community College are expected to perform tasks as assigned by Clackamas Community College supervisory/management personnel regardless of job title or routine job duties.
VETERAN'S PREFERENCE STATEMENT:
Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.
• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
• You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/
For information regarding Veteran's Preference qualifications, visit the following website: http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq
To apply, please visit: http://apptrkr.com/1261082
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