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Administrative and Operations Analyst (Management Analyst 5)

Business/Strategic Management Jobs
Washington State Department of Ecology

Job Summary

Full Time
Posted on
January 30, 2019
Company
Washington State Department of Ecology
Location
Lacey, WA
Years of Experiences
1 - 3
3 - 5
Career Level
Experienced (Non-Manager)
Education Level
Bachelor's Degree
Salary
$59,148.00 - $77,616.00 Annually

About Washington State Department of Ecology

The Department of Ecology is Washington's environmental protection agency. Our mission is to protect, preserve and enhance Washington's land, air and water for current and future generations. We support environmental work throughout Washington. Nearly 70 percent of our budget is passed through to local communities to pay for projects that benefit the environment. We were founded in 1970 as the first agency in the nation dedicated to environmental protection.

Contact name
Phone
Email
careers@ecy.wa.gov
Website
https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology

Job description

Keeping Washington Clean and Evergreen


Please apply through the following link:


https://www.governmentjobs.com/careers/washington/jobs/2332800/administrative-and-operations-analyst-management-analyst-5


Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit.

The Administrative Services Division (ASD) within the Department of Ecology is looking to fill an Administrative and Operations Analyst (Management Analyst 5) position. This position is located in our Headquarters office in Lacey, WA.

The Administrative and Operations Analyst position focuses on policy development, long-range strategic planning, business and legislative analysis, process improvement, budget development, technical writing, Emergency Management, Enterprise Risk Management, and communications.
 
We are looking for applicants who are detail-oriented, well-organized problem anticipators with polished interpersonal skills, a strategic vision, and an intuitive need to question the status quo paired with a passion for efficiency and a willingness to champion improvement.

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you've seen some of our recent stories on TwitterFacebookInstagram or our blog.

To learn more about our agency, please visit our website at www.ecology.wa.gov.


 
 
Local efforts... Diverse people... Statewide impacts


Agency Mission:  Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land and water for the benefit of current and future generations. 
 
Program Mission:  The mission of  the Administrative Services Program is to provide quality customer service and asset management to meet the agency's current and future business needs.
 
Some of the key work activities of the Administrative and Operations Analyst include:

Strategic Planning & Business Analysis:

  • Serves as a planning consultant to the Administrative Services Director; planning, leading, organizing, developing and maintaining the ASD long range strategic plans and annual business plans.

  • Assists the Administrative Services Director by developing, updating and maintaining agency Emergency Management/continuity of operations plans (includes serving as State Agency Liaison (SAL)) to the Emergency Management Division of the state Military Department.

  • Leads annual review of the agency Enterprise Risk Management plan and facilitates semi-annual reviews/updates to the agency Risk Register.

  • Contributes to the Results Washington and State Efficiency and Environmental Program (SEEP), and the agency mission of reducing overall carbon footprint by developing and implementing complex facility-based strategic, operational, and budget planning systems

  • Facilitates policy reviews and coordinates with governmental relations, budget, fiscal, executive, environmental programs, ASD managers and appropriate staff to complete bill analysis' and fiscal notes.

  • Serves as an agency resource to provide advice and consultation to management and staff as it relates to communication, and business analysis to monitor, improve, and report progress and outcomes


Administrative Services Budget:

  • Works with ASD managers to develop the biennial and fiscal year budgets.

  • Manages the budget development process, monitors funding, creates and tracks decision packages on behalf of ASD. 

  • Works with the Program A Budget Manager to develop biennial and fiscal year budget forecasts, monitors expenditures and encumbrances, provides data-driven recommendations to the Administrative Services Director and Program A Budget Manager and assists in communicating budget-related issues to staff.

  • Assists the Budget Manager in fiscal note development.


Project Management: 

  • Assists and supports in the development and implementation of ASD managed projects.

  • Leads ASD in aligning continuous improvement activities and data with strategic/operational planning, performance measurement and reporting.

  • Works with agency policy coordinator on any necessary ASD policy updates or creations.

  • Supports the Administrative Services Director in creating, implementation, and continuous improvement of ASD and agency governance.

  • Serves as Lean lead by coordinating the process for Lean initiatives within ASD.

  • Consults with the Administrative Services Director, ASD management, and programs to understand areas within ASD that would be good candidates for a Lean process focus.


Researches Complex Issues:

  • Researches, gathers data, and gets input from mangers.

  • Analyzes data and information or varying technical nature.

  • Presents data and conclusions.

  • Makes recommendations regarding multidimensional and/or complex, unprecedented issues having broad scope and significant impact on the agency. Consults on critical time sensitive issues such as long range projecting and analyzing of revenues, expenditures and fund balances.


Some of the things this position is expected to accomplish:

Develop and manage the ASD Biennial Budget, long range strategic and annual business plans, maintain and update emergency management and risk management plans, develop, analyze and interpret performance indicators and make data driven recommendations, and manage and implement ASD and agency projects.

The successful candidate will be expected to solve complex management, budgetary, policy, and process issues that cross organizational boundaries and have significant impact to the agency. 

The ASD is a high performing, inclusive team of professionals dedicated to providing outstanding customer service and support to Ecology, agency staff, and Washington residents.

This recruitment will remain open until filled. The initial screening will be February 11, 2019.  In order to be considered for the initial screening, please submit an application on or before February 10, 2019. The agency reserves the right to make an appointment any time after the initial screening date.



Required Qualifications:
 
Bachelor's degree in business administration, public administration, health administration, law, environmental law, finance, economics, statistics, environmental management, environmental or public policy, or a related field and four (4) years of professional experience conducting data research and management, analyzing policies, laws, rules or regulations; coordinating grants or contracts; finance, budget, or banking; or other related experience
                                                                                  
OR

 
Master's degree in one of the fields listed above and three (3) years of professional experience conducting data research and management; analyzing policies, laws, rules or regulations; coordinating grants or contracts; finance, budgeting or banking; or other related experience   
                                                                                   
 OR

 
Equivalent experience may substitute year for year for education.

 
 
Desired Qualifications: 

  • Green belt in Lean or professional experience leading teams through lean process improvement projects.



Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s)Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan ForgivenessTuition Waiver,  Long Term Disability & Life InsuranceDeferred Compensation ProgramsDependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA)Employee Assistance ProgramCommute Trip Reduction Incentives (Download PDF reader)Combined Fund DriveSmartHealth
 

Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
                                                                             
*See the Benefits tab in this announcement for more information


Supplemental Information



Application Instructions
 





Please include the following documents as an attachment to your application:


  • A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.

  • A resume outlining your professional experience.



Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."




Other Information

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please send an email to Jason Norberg at: Jason.norberg@ecy.wa.gov. Please do not contact Jason to inquire about the status of your application.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. 

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.