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Administrative Unit Supervisor (Secretary Supervisor)

Administrative/Clerical Jobs
Washington State Department of Ecology

Job Summary

Full Time
Posted on
April 09, 2018
Company
Washington State Department of Ecology
Location
Union Gap, WA
Years of Experiences
1 - 3
3 - 5
Career Level
Manager (Manager/Supervisor of Staff)
Education Level
High School or equivalent
Salary
$34,176.00 - $44,400.00 Annually

About Washington State Department of Ecology

The Department of Ecology is Washington's environmental protection agency. Our mission is to protect, preserve and enhance Washington's land, air and water for current and future generations. We support environmental work throughout Washington. Nearly 70 percent of our budget is passed through to local communities to pay for projects that benefit the environment. We were founded in 1970 as the first agency in the nation dedicated to environmental protection.

Contact name
Phone
Email
careers@ecy.wa.gov
Website
https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology

Job description

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit.

The Water Resources (WR) within the Department of Ecology is looking to fill an Administrative Unit Supervisor (Secretary Supervisor) position. This position is located in our Central Regional Office (CRO) in Union Gap, WA.

The Administrative Unit Supervisor position provides administrative and secretarial support to the Central Regional office Water Resources Section Manager and two Unit Supervisors. This position makes appointments, arranges meetings, as may be necessary for staff and managers within the section. Performs complex secretarial duties such as independently planning, organizing, and prioritizing work to meet internal and external deadlines. Independently maintains database management and coordination of office administrative operations, develops new work methods, procedures, or strategies or modifies existing work methods, procedures, and strategies to solve new or unusual productivity problems. The position supervises section support staff, interviews and recommends selection of applicants, and conducts annual performance evaluations, recommends corrective and/or disciplinary action as may be necessary. Provides clerical staff with on the job training, assigns and schedules work of the administrative support staff for the section.

We are looking for applicants who possess excellent people skills, the ability to quickly assess a situation and make a decision and the ability to communicate with a diverse audience.
We are looking for applicants who are able to work with a variety of personalities and quickly adapt to a fast paced and changing workload.

As an agency, we invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you've seen some of our recent stories on TwitterFacebookInstagram or our blog.

To learn more about our agency, please visit our website at www.ecology.wa.gov.


The mission of the Water Resources (WR) program is to manage water resources to meet the current and future needs of the natural environment and Washington's communities.

Some of the key work activities of the Administrative Unit Supervisor position are:

  • Provides administrative and secretarial support to the Central Regional Office Water Resources Section Manager and two Unit Supervisors. 

  • Maintains the Section Manager's calendar, makes appointments, and arranges meetings and travel itineraries as may be necessary for staff and managers within the section. 

  • Performs complex secretarial duties such as independently planning, organizing and prioritizing work to meet internal and external deadlines. 

  • Independently maintains database management and coordinates office administrative operations, develops new work methods, procedures, or strategies or modifies existing work methods, procedures, and strategies to solve new or unusual productivity problems. 

  • The position supervises Section support staff, interviews and recommends selection of applicants, and conducts annual performance evaluations, recommends corrective and/or disciplinary action as may be necessary. 

  • Provides supervision of clerical staff training requests, travel vouchers, and timesheets.

  • Provides clerical staff with on-the-job training and assigns and schedules work of administrative support staff for the section.

  • The position also performs secretarial duties to include: routine correspondence, merging, sorting, spreadsheet and database files, data entry of time accounting, maintain final timesheets and personnel files, process travel expense vouchers, and Pre-Purchase Requests. 

  • Is responsible for equipment orders, phones, and cubicle space availability for new employees. 

  • Provides technical assistance to the Well Construction Coordinator for data entry in the Well Construction and Licensing System which includes imaging of well logs, and file well reports. 

  • Prepares archived records for imaging and microfilming and enters data into the CRIIS system.

  • Under general direction of the Permitting & Operations Unit Supervisor, independently performs the following tasks: Reviews and advises management on water rights applications for accuracy and completeness; drafts water rights permit decision documents for new applications and change applications; provides assistance to water rights applicants and the general public requesting information about water rights; evaluates and processes applications. 


 
This recruitment will remain open until filled. The initial screening will be April 18, 2018.  In order to be considered for the initial screening, please submit an application on or before April 17, 2018. The agency reserves the right to make an appointment any time after the initial screening date.




 

 

 


Qualifications


 


Required Qualifications:

High school diploma or GED AND three (3) years of increasingly responsible office experience requiring keyboarding or typing and including experience leading the work of others.
 

Special Requirements / Conditions of Employment:

  • Must possess a valid driver's license.


 
 
Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s)Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan ForgivenessTuition Waiver,  Long Term Disability & Life InsuranceDeferred Compensation ProgramsDependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA)Employee Assistance ProgramCommute Trip Reduction Incentives(Download PDF reader)Combined Fund DriveSmartHealth
 
Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
                                                                             
*See the Benefits tab in this announcement for more information
 
 

 

 


Supplemental Information


 


Application Instructions:

 

https://www.governmentjobs.com/careers/washington/jobs/2036404/administrative-unit-supervisor-secretary-supervisor?department[0]=Dept.%20of%20Ecology&sort=PositionTitle%7CAscending&pagetype=jobOpportunitiesJobs
 

Please include the following documents as an attachment to your application:


  • A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.

  • A resume outlining your professional experience.



Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."




Other Information:
 

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email Trevor Hutton at: thut461@ecy.wa.gov. Please do not contact Trevor to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

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