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Administrative Officer

Administrative/Clerical Jobs
US Fish and Wildlife Service

Job Summary

Full Time
Posted on
September 16, 2016
US Fish and Wildlife Service
96097, CA
Years of Experiences
3 - 5
5 - 10
> 10
Career Level
Experienced (Non-Manager)
Education Level
Some College Coursework Completed , Bachelor's Degree
$48,968.00 to $63,654.00 / Per Year

About US Fish and Wildlife Service

The mission of the U.S. Fish and Wildlife Service is working with others to conserve, protect and enhance fish, wildlife, and plants and their habitats for the continuing benefit of the American people. We help protect a healthy environment for people, fish and wildlife, and helps Americans conserve and enjoy the outdoors and our living treasures. Our major responsibilities are for migratory birds, endangered species, certain marine mammals, and freshwater and anadromous fish. Most of our employees work in one of our 560 National Wildlife Refuges, 70 National Fish Hatcheries, 86 Ecological Service Field Stations, 8 Regional Office or our Headquarters in Falls Church, VA. There are over 9,000 people who work in the U.S. Fish and Wildlife Service in over 700 duty stations around the world, in a variety of career fields.

Contact name
Brian Lawler

Job description

This position will be open on USAJOBS from 9/16/2016 - 9/30/2016 under two separate announcements:

DEU:  (R8-16-1784027-DS)

MPP: (R8-16-1784030-DS)

DEU is open to all US Citizens and MPP is open to current federal employees and those eligible for special hiring aurthorities (VRA, Schedule "A", etc.). Please be sure to apply on both announcements if you are eligible.


As a GS-09 Administrative Officer for the Yreka Fish and Wildlife Office (YFWO) you will perform the duties described below, with supervision and training provided for progression towards the full GS-11 performance level.

Management Advisory Services: Provide input and support for the sound organization and management of office funding and programs, and provide guidance that directs the emphasis of management techniques. 

Management Analysis: Review and  analyze studies and policy to identify options and advise management on optimal organizational structures, work methods and procedures, workforce utilization, delegations of authority, management and budget control. Design office level standard operating procedures to implement regional and nationwide policy. 

Financial Management: Formulate, execute and oversee the office budget. Identify and analyze major changes and potential trends in funding for personnel and material needs, staff availability, and other administrative support matters.

Personnel Administration: Advise management and staff on personnel matters and initiate and process required personnel actions. Advise on the implications of proposed management decisions regarding the acquisition, retention, motivation, development and use of personnel. Fully participate in management decisions involving administrative and financial matters. 

Office Services Oversight: Collaborate with Field Supervisor and regional management to oversee the office IT program and coordinate assignments to ensure that IT systems support the needs of the office. 


To qualify for this position, your application materials must demonstrate either A, B, or C below:

A. One full year of specialized experience comparable to the GS-07 grade level in Federal service (obtained in either the public or private sectors). Specialized experience for this position is defined as: 1) providing administrative support to an organization on essential systems(e.g., recordkeeping, payroll administration, initiating human resource hiring actions, etc.); 2) managing the acquisition of supplies, equipment, services, etc. for an organization in accordance with regulations and local policies; 3) conducting portions of financial, management or program analyses and documenting findings, issues, and recommendations; 4) providing guidance to managers and staff on financial, budgetary or administrative topics including regulations and guidelines; 5) leading/directing or managing the work of staff, as well as fostering teamwork. NOTE: To qualify under this option, your resume must contain sufficient detail to prove you have one year experience performing these duties.


B. Successful completion of two or more full years of graduate education in an accredited college or university leading to a Master's, Juris Doctorate (J.D.), or equivalent degree in a field directly related to this position. If you cannot obtain your graduate school's definition, 36 semester hours is considered as satisfying the requirement for two years of full- time graduate study. NOTE: To be found qualified under this option, you must submit transcripts (official or unofficial) to verify your education.


C. Combination of qualifying specialized experience as described in response A and qualifying graduate education as described in response B that equals 100 percent of the GS-09 requirement. To combine education and experience, divide your number of graduate semester hours in excess of 18 by 18 (or the number your school uses to represent one year of graduate education). Divide months of qualifying specialized experience by 12. These two numbers must equal 100 percent when combined. NOTE: To qualify under this option you must submit transcripts to verify your education and include proof of your experience in the text of your resume.

IMPORTANT: Your resume/application must clearly describe how you qualify for this particular position.  Assumptions will not be made based on job titles or series as to what duties you may perform in your current or other positions. One year of experience refers to full-time work. Part-time work is considered on a prorated basis: 20 hours per week for 12 months is credited as 6 months experience. Your resume must include the number of hours worked per week.

OTHER KEY REQUIREMENTS (conditions of employment) 

  • Subject to Procurement Integrity Requirements.

  • Analytical work, especially involving financial and budget management is tedious, requiring attention to detail and great accuracy. Short deadlines and extra work hours are common.

  • Some travel by commercial airlines, government or personal automobile, or other means of public transportation is required.

  • The majority of work is performed in an office environment, although reviews of projects in the field may require visits to work areas which may involve moderate risk or discomfort. If needed, protective clothing, gear and the observance of safety precautions may be required.

  • Short duty travel status for one or two days may be required to assist other stations or visit project sites. Since travel is required, incumbent is required to have a valid driver's license in order to drive a government vehicle.

  • Direct deposit of salary payment is required.

  • Must apply for Government travel charge card if expected to travel on official business.

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