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Administrative Assistant for AQ Policy & Planning Section (Administrative Assistant 3)

Administrative/Clerical Jobs
Washington State Department of Ecology

Job Summary

Full Time
Posted on
December 30, 2019
Washington State Department of Ecology
Lacey, WA
Years of Experiences
1 - 3
Career Level
Experienced (Non-Manager)
Education Level
High School or equivalent
$36,624.00 - $47,568.00 Annually

About Washington State Department of Ecology

The Department of Ecology is Washington's environmental protection agency. Our mission is to protect, preserve and enhance Washington's land, air and water for current and future generations. We support environmental work throughout Washington. Nearly 70 percent of our budget is passed through to local communities to pay for projects that benefit the environment. We were founded in 1970 as the first agency in the nation dedicated to environmental protection.

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Keeping Washington Clean and Evergreen

The Department of Ecology has an exciting opportunity for an administrative professional looking to be a part of our Air Quality Program (AQP) in Lacey, WA.

The Administrative Assistant for AQ Policy & Planning Section (Administrative Assistant 3) positionreports to the Policy & Planning Section Manager and supports the mission of the agency and program by supporting activities directed at meeting air quality standards, minimizing public health problems, and avoiding federal sanctions.

We are looking for applicants who possess excellent organizational skills, communications skills, and customer service ethic.

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability.

To learn more about The Department of Ecology, please visit our website at and follow, like or visit us on LinkedInTwitterFacebookInstagram or our blog.

Local efforts... Diverse people... Statewide impacts


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The Air Quality Program's mission is to protect, preserve, and enhance the air quality of Washington to safeguard public health and the environment, and support high quality of life for current and future citizens.

Some of the key work activities of the Administrative Assistant for AQ Policy & Planning Section include:

Provides complete administrative support to the Air Quality Policy and Planning Section Manager: manages calendar; schedules meetings, organizes meeting materials, plans travel.

Schedules and plans section meetings, prepares and distributes agendas, prepares monthly reports. Maintains and updates the Policy and Planning Section's SharePoint site.

Prepares regulatory documents for the Air Quality Policy and Planning Section:

  • Edits and proofreads letters, reports, memos, presentations, and other documents.

  • Reviews and formats a high volume of complex regulatory reports and documents.

  • Performs advanced word processing tasks (formatting for accessibility, figure captions, footnotes and endnotes, table of contents, etc.).  

Assists section staff with planning and scheduling stakeholder meetings, hearings, and events. Processes travel vouchers, approvals and authorization.

Maintains a desk manual detailing administrative tasks supporting the Air Quality Program's rulemaking work.

Organizes WebEx webinars for the section and serves as the online moderator for section sponsored webinar events. These may include public meetings, hearings, trainings or other program presentations

Welcomes new staff to the Policy and Planning Section and coordinates their onboarding.

This recruitment will remain open until filled. The initial screening will be January 2, 2020.  In order to be considered for the initial screening, please submit an application on or before January 1, 2020. The agency reserves the right to make an appointment any time after the initial screening date.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.



Required Qualifications:

A High School Diploma or GED AND three (3) years of increasingly responsible office and administrative experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.

Formal education will substitute year-for-year for experience.

Applicant's must also have the following knowledge, skills and abilities: 

  • Substantive knowledge of Department administrative policies, procedures and processes such as purchasing, communications, time accounting and payroll.

  • Must have experience with Microsoft Office: Outlook, Word, Excel (or similar) and SharePoint (or similar document sharing/management system).

Desired Qualifications:

  • Ability to type at least 40 WPM.  

  • Expert level proficiency with Microsoft Word.

Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan ForgivenessTuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth

Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See for more details.

*See the Benefits tab in this announcement for more information


Supplemental Information

Application Instructions

In order to be considered, applicants MUST attach the following documents as an attachment to their application:

  • A cover letter describing how your experience, skills and abilities meet the required/desired qualifications of this position.

  • A resume outlining your professional clerical and customer service experience.

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.


Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume," may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."

Other Information

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email Martha Hankins at: Please do not contact Martha to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.