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Administrative Assistant 3

Administrative/Clerical Jobs
Washington Technology Solutions

Job Summary

Full Time
Posted on
October 08, 2019
Expired on
December 07, 2019
Company
Washington Technology Solutions
Location
Olympia, WA
Years of Experiences
1 - 3
Career Level
Entry Level
Education Level
High School or equivalent
Salary
$36,624.00 - $47,568.00 Annually

About Washington Technology Solutions

Need Help Applying? Contact Jamie Robinson| Recruitment Specialist at 360.407.8810 from 8 a.m. to 4:30 p.m. Monday through Friday or jamie.robinson@watech.wa.gov. Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State Government offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our benefits: Insurance Benefits Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with very affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending plan which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website (link is external) Retirement and Deferred Compensation WaTech employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems (link is external)' web site. Employees also have the ability to participate in the Deferred Compensation Program (link is external)(DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Vacation (Annual Leave) You begin accruing Vacation starting your first month of employment and are able to take leave after six months of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State generously supports members of the armed forces with 21 days paid military leave per year.

Contact name
Jamie Robinson
Phone
Email
jamie.robinson@watech.wa.gov
Website
watech.wa.gov/about/careers

Job description

Administrative Assistant 3
 
Washington Technology Solutions (WaTech) is looking for someone who shares our passion for making a difference in people's lives. We do that by transforming government through innovation and technology. Our direct customers include state agencies, county, city, and tribal governments as well as nonprofits, but the work we do impacts every citizen and community in Washington. We enable public agencies to better serve the people of Washington through technology.

About the Division:
The Office of the Chief Information Officer (OCIO) within Washington Technology Solutions (WaTech) is looking for someone who shares our passion for making a difference.  One portion of the OCIO's unique role in state government is to:

  • Provide independent oversight, accountability and transparency to major IT projects conducted by state agencies

  • Build supporting structures so that state agency projects can be successful in achieving intended outcomes using sound project management

  • Establish standards and policies for efficient and consistent technology practices and operations within state agencies

  • Educate and inform policy leaders on the health and status of the state's overall technology portfolio


 
What would you be doing in this role? 
Washington Technology Solutions is currently seeking an Administrative Assistant 3 to provide quality and reliable administrative services to the Office of the Chief Information Officer's (OCIO) Senior IT Policy and Management Consultant team and two program committees.
 
The selected candidate will perform a variety of duties associated with program administration to assist in the effectiveness, efficiency and productivity of these groups. This includes independently coordinating the administrative functions of the IT project oversight process, coordinating meetings and events and providing finance and accounting support.

  • Conduct IT investment intake – process and track submittals, including project assessments, funding requests, investment plans and decision packages, through the oversight process workflow, determine next steps and scan and store documents according to document retention schedules.

  • Administer and manage IT project dashboard and SharePoint logs with daily uploads and maintenance.

  • Coordinate meetings to include scheduling, agenda planning, tracking attendance, room logistics such as arranging for presentation equipment and technical assistance, managing remote meeting applications and taking meeting minutes.

  • Process purchasing requests, staff training requests, travel authorization requests and arrangements and reimbursements.

  • Provide investment plan approval support, as needed – prepare correspondence for signature, obtain signature, scan and store documents and email to appropriate contacts.




Here is what we are looking for:



  • High School Graduation or GED and three years of progressively responsible experience in administrative or senior-level office/clerical experience. College-level education may substitute for two years of required experience.

  • Advanced level working experience with personal computer and standard computer software to include Microsoft Outlook, Word, Excel, SharePoint, PowerPoint and Adobe Acrobat.

  • Experience staffing a committee that includes preparing and distributing meeting materials, taking meeting minutes and distributing follow up items to committee staff and members. 

  • Excellent interpersonal skills to work in a team environment.



An ideal candidate may also have these desired qualifications:




  • Knowledge of Washington State travel policies and/or experience working with the state's Travel & Expense Management System (TEMS).

  • Experience drafting and/or editing correspondence.

  • Knowledge of state records retention requirements.  

  • Knowledge of applications such as WebEx and/or Skype.


For more information or to apply directly online; please visit: www.watech.wa.gov/careers