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Administrative Assistant 3

Administrative/Clerical Jobs
Washington State Department of Ecology

Job Summary

Full Time
Posted on
August 08, 2019
Washington State Department of Ecology
Union Gap, WA
Years of Experiences
1 - 3
Career Level
Entry Level
Education Level
High School or equivalent
$36,624.00 - $47,568.00 Annually

About Washington State Department of Ecology

The Department of Ecology is Washington's environmental protection agency. Our mission is to protect, preserve and enhance Washington's land, air and water for current and future generations. We support environmental work throughout Washington. Nearly 70 percent of our budget is passed through to local communities to pay for projects that benefit the environment. We were founded in 1970 as the first agency in the nation dedicated to environmental protection.

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Job description

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Keeping Washington Clean and Evergreen


The Department of Ecology is looking for an Administrative Assistant for the Water Quality Program Central Region, located in Union Gap, WA.

Do you have a desire to positively impact the lives of Washington's citizens and foster a healthy environment?  We need detail-oriented applicants who can work well independently and with teams in a professional workplace.
This position involves representing the Section Manager through interactions with a multitude of internal and external customers and partners on a daily basis. Our top candidates will have a customer service mindset. They will work cooperatively to achieve desired outcomes, work comfortably with people of different styles, respect and maintain confidentiality, and demonstrate creativity and innovation in developing alternatives or new approaches to solve problems.

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. 

To learn more about Ecology, please visit our website at and follow, like or visit us on LinkedInTwitterFacebookInstagram or our blog.


Local efforts... Diverse people... Statewide impacts




landscape photo of field

The mission of the Water Quality Program is to protect and restore Washington's waters to sustain healthy watersheds and communities. Our work ensures that state waters support beneficial uses including recreational and business activities, supplies for clean drinking water, and the protection of fish, shellfish, wildlife, and public health.

What does the Administrative Assistant do?

This position provides administrative support to the Water Quality Section Manager, Unit Supervisors, and staff.

  • Manages administrative business practices, establishes procedures, interprets and applies administrative policies, and communicates changes to staff.

  • Reviews and approves purchase requests for equipment, goods, and services.

  • Serves as the liaison between the program and the region's public disclosure officers.

  • Serves as a liaison between the Section Manager and other staff, relaying assignments and requesting status information.

  • Coordinates staffing changes for the Section Manager and Unit Supervisors.

  • Manages the Section Manager's schedule and electronic calendar.

  • Assists with executive correspondence or information directed toward the Section Manager from the Program Manager or other senior Ecology managers. Tracks time-sensitive projects, keeping the Section Manager informed of significant issues and the status of projects.

  • Proofreads and finalizes letters and memos for the Section Manager, Unit Supervisors, and staff. 

  • Assists Communications staff in administration of eComments and maintaining Web pages associated with CRO Water Quality projects.

Why join the team?

Our Central Regional Office is located in an uncrowded and affordable part of Washington State. We see more than 200 sunny days per year, with plenty of outdoor activities such as biking, fishing, skiing, hiking, and camping.  Diverse habitats from the crest of the Cascade Mountains to the Columbia River foster a wealth of animal and plant life.  The area has bountiful agriculture with orchards, vineyards, and hop fields.

Please do NOT include your salary history.

This position is open until filled, with the initial screening on August 14, 2019. In order to be considered for the initial screening, please submit an application on or before August 13, 2019. The agency reserves the right to make an appointment any time after the initial screening date.



Required Qualifications:

High School graduation or GED AND three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping. Accounting, or general administrative work.
Formal education will substitute year-for-year for experience

  • This position requires keyboarding or typing accurately at a net speed of 50 words per minute or faster.

  • Must be proficient in the use of computers, including the use of Microsoft Word, Excel, Access, and PowerPoint to create, format, and edit a variety of products, track budgets, and organize work



Desired Qualifications:

  • Experience using SharePoint

  • Experience reading and interpreting complex technical documents

  • Experience tracking multiple activities, including the ability to prioritize and perform multiple tasks in the same timeframe

  • Experience in records management and using records retention schedules

Special Requirements/Conditions of Employment

Must be able to obtain and maintain a valid driver's license

Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s)Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan ForgivenessTuition Waiver,  Long Term Disability & Life InsuranceDeferred Compensation ProgramsDependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA)Employee Assistance ProgramCommute Trip Reduction Incentives (Download PDF reader)Combined Fund DriveSmartHealth

Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See for more details.
*See the Benefits tab in this announcement for more information

Supplemental Information

Application Instructions:

Please include the following documents as an attachment to your application:

  • A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.

  • A resume outlining your professional experience.

Please do NOT include your salary history.

Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."

Other Information:

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email David Bowen at: David.Bowen@ECY.WA.GOV. Please do not contact David to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.  

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.