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Administrative Assistant 3

Administrative/Clerical Jobs
Washington State Department of Ecology

Job Summary

Full Time
Posted on
February 14, 2019
Washington State Department of Ecology
Lacey, WA
Years of Experiences
1 - 3
Career Level
Entry Level
Education Level
Some College Coursework Completed , Bachelor's Degree
$34,692.00 - $45,096.00 Annually

About Washington State Department of Ecology

The Department of Ecology is Washington's environmental protection agency. Our mission is to protect, preserve and enhance Washington's land, air and water for current and future generations. We support environmental work throughout Washington. Nearly 70 percent of our budget is passed through to local communities to pay for projects that benefit the environment. We were founded in 1970 as the first agency in the nation dedicated to environmental protection.

Contact name

Job description

Keeping Washington Clean and Evergreen

Please apply through the following link:

The Department of Ecology has an exciting opportunity for an administrative professional looking to be a part of our Water Quality Program in Lacey, WA.

This Administrative Assistant is the principal assistant to the Water Quality Program's Watershed Management Section (WMS) Section Manager. This section supports the rest of the Water Quality Program in identifying and implementing various strategies throughout the state to address water pollution.

We are looking for applicants who want to use their strong communication and problem solving skills, and ability to work in a fast paced environment to support the agency's largest program. We are looking for someone who wants to be part of a great, dynamic team and who is motivated and energized by a fast paced and creative work environment. They enjoy diversity and are a self-starter that is willing to help where gaps are need to be filled.

As an agency, we invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. 

To learn more about The Department of Ecology, please visit our website at  and check us out on TwitterFacebookInstagram or our blog

Local efforts... Diverse people... Statewide impacts


The mission of the Department of Ecology is to protect, preserve and enhance Washington's environment, for current and future generations. The mission of the Water Quality Program is to protect and restore Washington's waters to sustain healthy watersheds and communities. Our work ensures that state waters support beneficial uses including recreational and business activities, supplies for clean drinking water, and the protection of fish, shellfish, wildlife, and public health.

This Administrative Assistant supports our Watershed Management Section, which includes two work units, and supports several major program activities including the developmental and administration of rule development documents and water quality cleanup plans. Some of these activities include:

  • Maintains the WMS section manager's calendar, schedules meetings and video conferencing, prepares meeting agendas and takes meeting notes, and provides meeting follow-up information. 

  • Formats and edits key scientific reports and rulemaking documents.

  • Evaluates requests for executive correspondence or information directed toward the section manager from the program manager or senior Ecology managers.  Has authority to make assignments to section staff and works with unit managers to ensure that executive correspondence and information briefings are completed in a timely manner. Tracks time-sensitive projects, keeping the section manager informed of significant issues and the status of projects. Creates and maintains files and filing systems for administrative files and technical data documents. 

  • Processes and tracks training requests and travel reimbursements. Makes travel arrangements for the section manager and program staff, including all logistics of travel, plane tickets, lodging reservations, and rental vehicles.

  • Composes and proofreads letters and memos for the section manager's signature. Follows agency standards and good business practices to compose, format and finalize correspondence.

  • Serves as the primary contact responsible for program equipment purchases, including reviewing requests for consistency with state and agency rules and policies, evaluating costs, negotiating with vendors, and processing requests. 

  • Manages the section's central files to ensure that records and files of program wide significance are properly managed, including records related to general permit development and administration, and rule and policy development. 

This recruitment will remain open until filled. The initial screening will be February 28, 2019. In order to be considered for the initial screening, please submit an application on or before February 27, 2019. The agency reserves the right to make an appointment any time after the initial screening date.


Required Qualifications:

A Bachelor's degree in business administration, public administration or closely allied field


One year of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, editing/proofreading, or general administrative work.
Progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work will substitute year-for-year for education, as long as a high school diploma or GED has been obtained.
Graduate study may substitute year-for-year for experience.

NOTE: Must be proficient in the use of computers, including the use of Microsoft Word, Excel, Access and Power Point to create, format, and edit a variety of products, track budgets, and organize work.

Desired Qualifications:

Formal education and/or excellent skills in Microsoft products (e.g. editing Word documents and maintaining Outlook calendars.)

Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s)Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan ForgivenessTuition Waiver,  Long Term Disability & Life InsuranceDeferred Compensation ProgramsDependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA)Employee Assistance ProgramCommute Trip Reduction Incentives (Download PDF reader)Combined Fund DriveSmartHealth

Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See for more details.
*See the Benefits tab in this announcement for more information

Supplemental Information

Application Instructions

In order to be considered, applicants MUST attach the following documents as an attachment to their application:

  • A cover letter describing how your experience, skills and abilities meet the required/desired qualifications of this position.

  • A resume outlining your professional clerical and customer service experience.

Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume", may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."

Other Information

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email Melissa Gildersleeve at:  Please do not contact Melissa to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) Is the exclusive representative.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.