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AP/AR Specialist

Accounting/Finance/Insurance Jobs
Global Diving and Salvage

Job Summary

Full Time
Posted on
April 17, 2019
Expired on
June 16, 2019
Company
Global Diving and Salvage
Location
Years of Experiences
Career Level
Education Level
Salary

About Global Diving and Salvage

Global Diving & Salvage, Inc. (Global) is the largest diving contractor on the West Coast, based out of Seattle, WA, a leading provider of marine construction and infrastructure support services in the United States, and an internationally recognized casualty responder.

Job description

Global Diving & Salvage, Inc. (Global) is the largest diving contractor on the West Coast, based out of Seattle, WA, a leading provider of marine construction and infrastructure support services in the United States, and an internationally recognized casualty responder.


  


We are currently seeking an AP/AR Specialist to join our team in Seattle. This position is responsible for ensuring timely payments of vendor invoices and expense vouchers, maintaining accurate records and control reports, sending follow-up inquiries, negotiating with past due accounts, maintaining cash receipts and referring accounts to collection agencies. May recommend improvements to processes. Must be flexible with priorities and able to work well with a team under pressure.


 


Duties and Responsibilities include, but are not limited to, the following:


Accounts Payable



  • Process payments in a timely manner

  • Work with vendors to create good relationships

  • Understanding of GL and how to categorize expenses

  • Maintain internal relationship; collecting approvals on invoices, following up on contracts nearing the term end date

  • Manage AP, analyze aging and maximize payment timing to take advantage of discounts

  • Monitor for missing or duplicate invoices

  • Ensure that all invoices are properly approved and are properly coded to the general ledger to ensure accuracy of financial data; perform the data entry of invoices and balancing in the accounting system

  • Research, analyze, and resolve vendor invoice issues using established procedures

  • Maintains vendor records and vendor database in ERP system

  • Maintain paper and electronic records (filing, faxing, scanning and retrieval). Organize invoices pending entry or payment so that others on the team can easily assist as needed

  • Assign new purchase orders, review, and maintain outstanding PO status in NAV on a weekly basis


 


 Accounts Receivable



  • Bank statement reconciliation, credit card statement reconciliation

  • Receive cash, create deposits, manage AR aging and collections

  • Create invoices, manage invoicing process with Operations

  • Manage files and maintain records


 


 Additional Tasks



  • Ensure the appropriate application and reporting of sales and/or use tax

  • Filing, manage files and recordkeeping

  • Maintains financial security by following internal accounting controls

  • Ensure Generally Accepted Accounting Principles are being adhered to

  • Assist as needed to perform other related duties and special projects


 


Qualifications


Education


AA Degree required


BA Degree preferred


 


 


Experience


2+ years experience in an accounting or similar role required


Experience in the maritime or construction industry preferred


 


Knowledge/Skills


Excellent oral and written communication skills


Detail oriented


Advanced organizational skills


Excellent interpersonal and team skills


Excellent Microsoft Suite skills (Outlook, Word, Excel, and PowerPoint)


Knowledge of current accounting practices and accounting software


 


Physical / Mental Requirements


Perform work in an office setting


 


Equal Employment Opportunity


 


Global is an Equal Opportunity Employer. It is the objective of Global Diving & Salvage, Inc. to obtain qualified employees consistent with position requirements: to seek, employ, promote, and treat all employees and applicants for employment without regard to race, color, ethnicity, national origin, ancestry, citizenship, sex, pregnancy, sexual orientation, gender identity, age, religion/creed, handicap/disability, marital status, genetic information/history, military/veteran status, or any other characteristic or condition protected by law.


 


Global will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Global’s legal duty to furnish information. (41 C.F.R. 60-1.35(c))


 


If you are a candidate with a disability in need of an accommodation in the application process, please contact 206-623-0621 or email hr@gdiving.com.


 


Job Location


Seattle, WA


 


Please apply online at http://gdiving.com/about/employment/


 

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